Configuration · Article 3.2
Company details for invoices: what shows up on the PDF
The Company & tax card holds the trading identity that prints on every invoice — company name, full postal address, VAT number, and country-specific identifiers like SIRET (FR) or Peppol participant ID.
This card is where Clozo learns who your business is, not just who you are. The Profile card from article 3.1 covers your personal identity; this card covers your trading identity — the name your clients see on contracts and invoices, the address tax authorities expect to find there, and the identifiers the EU's e-invoicing networks need to route documents to you electronically.
Step by step
Enter company name (optional).
If you trade under a brand — "Acme Studio", "Bob's Web Lab" — put it here. If you trade under your own name as a sole trader (autónomo, Einzelunternehmer, indépendant), leave blank; Clozo prints your personal full name instead.
Fill the free-text address.
A multi-line block with street, postal code, city, country. Used as the printable address on PDF invoices. Required before you can issue any invoice.
Add VAT number if you have one.
Format: country prefix + national number (e.g.,
DE123456789,FRXX999999999). Clozo validates against the EU VIES database when you click Save — a green "Verified on DD MMM YYYY" badge appears within ~10 seconds. If VIES is down (it sometimes is), Clozo accepts a soft-fail and lets you confirm manually.Add structured address fields if you'll send e-invoices.
Street name, additional street (suite/floor), city name, postal zone, country subdivision (state/region — optional). Required only if you'll route via Peppol, Factur-X, FatturaPA, KSeF, or FacturaE.
Add country-specific IDs as needed.
SIRET (14 digits) for FR Factur-X; Leitweg-ID for German B2G invoices; Peppol participant ID (e.g.,
0208:0123456789) if you're already on the Peppol network. All optional unless you need the matching channel.Save.
The Company & tax card validates each field on save. VIES validation runs in the background; a yellow "Validation pending" badge becomes green or red within 10 seconds.
Why this works this way
Every EU invoice must comply with Art. 226 of Directive 2006/112/EC, which lists 15 mandatory fields. Five of them come from this card: your full name (or business name), your full postal address, your VAT identification number (if you have one), the document's sequential number, and the issue date. Clozo fills the last two automatically; the first three come from what you save here. Get any of them wrong and the invoice is technically defective — your client may legally refuse to pay until you reissue, and their tax office may refuse the input-VAT deduction. Clozo blocks invoice issuance if the legally-required fields are blank, surfacing a "Complete company details" banner instead.
The structured address fields (street name, city name, postal zone, country subdivision) look redundant next to the free-text address block, but they exist for a reason. EU e-invoicing standard EN 16931 — implemented as Peppol BIS Billing 3.0, Factur-X (FR), FatturaPA (IT), KSeF (PL), and FacturaE (ES) — requires the address be split into machine-readable parts. If you only fill the free-text address, Clozo can still produce a perfectly legal PDF invoice, but the structured e-invoice formats will be rejected by the receiving network. Filling the structured fields is one of those 5-minute jobs that prevents a bad surprise the day you onboard a public-sector client (EU public bodies have been required to receive Peppol since 2019 under Directive 2014/55/EU).
Troubleshooting
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