Refunds & Notifications ยท Article 6.5
Email: "Final invoice โ please pay {{amount}}"
Sent when you click `Issue final invoice` after work is complete. Carries the final invoice (Schlussrechnung) PDF and the payment CTA.
Where this fits in the lifecycle
Draft
Only you can see this. Edit anything.
Sent
Email landed in the client's inbox.
Viewed
Client opened the link โ awaiting decision.
Signed
Legally binding. Audit trail captured.
Deposit paid
Money in escrow. You can start work.
In work
Project running. Final invoice ready when you're done.
Paid
Final invoice settled. Just one click left.
Completed
Closed. Archived. You did the thing.
This is the email that asks for the rest of the money. The final invoice (Schlussrechnung) is a legally distinct document from the deposit invoice โ it references the deposit, deducts what was already paid, and requests the balance.
Step by step
Click
Issue final invoice.Available from the proposal detail page once status is
Deposit paidor later.Confirm in the modal.
A preview of the invoice appears; once you click Confirm, the email is dispatched.
Status flips to
Final invoice issued.Timeline records the event with the invoice number.
Status badge moves to "Final invoice issued". Timeline event "INV-XXXX issued, email sent to client". Documents dropdown gains INV-XXXX. Inbox: archive copy of the email with the final invoice attached.
Why this works this way
Per ยง14 UStG (Germany) and parallel rules across the EU, the Schlussrechnung must explicitly reference the prior deposit invoice to avoid double-taxing the client's input VAT. Clozo handles this automatically: the final invoice PDF includes a line "Less deposit DEP-XXXX paid on [date]: -โฌX" and the VAT calculation is on the net balance only.
The PDF is pre-rendered the moment the deposit is paid (background Celery task prepare_final_invoice.delay()). Pre-rendering means the email task at the moment of "Issue final invoice" doesn't wait for Gotenberg โ the PDF is already in R2, the email goes out in 2-3 seconds. If pre-render failed (Gotenberg flake), you'll see a Retry final invoice button instead of the green issue-button.
Troubleshooting
Keep reading
Lifecycle
Status: In work โ deposit settled, project running, final invoice ready
You're between the deposit and the final payment. The final invoice is pre-rendered and ready to issue when you finish. Clozo doesn't track project progress here โ you do โ but it's listening for you to say `done`.
Proposals & Invoices
The Clozo invoice family: DEP, INV, STR, DCR, CRN, REC
Six document types make up the full Clozo invoicing chain. Each has a distinct legal role under EU VAT Directive Art. 220 and ยง14 UStG. This article maps which document fires when and what it references.